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Safeguarding Policy

Club: Sisters In2 Tech Stratford (Sin2 Tech)

Date of Policy: 13.07.25

Review Date: 13.07.26

Policy Owner: Mr A.Hollis

Profession: Primary School Teacher

Role: Volunteer Leader

DBS Status: Enhanced DBS Cleared

1. Policy Statement

We are committed to safeguarding all children and young people who attend Sin2 Tech. Safeguarding is broader than child protection and includes promoting welfare, preventing harm, and creating safe and supportive spaces for learning and exploration.

This policy outlines how we will ensure a safe environment for children who attend our sessions.

2. Aims

  • To provide a safe and welcoming space where children feel respected and supported.
  • To take all reasonable steps to prevent harm and respond appropriately to any concerns.
  • To promote a culture of openness and accountability.
  • To ensure safeguarding is considered in all aspects of the club’s activities.

3. Responsibilities

As the leader of the club, I will:

  • Take primary responsibility for safeguarding during sessions - I am fully trained in safeguarding children
  • Comply with this policy
  • Promote the well-being and dignity of all participants
  • Record and report any concerns in accordance with local safeguarding procedures

4. Safe Working Practices

  • Sessions will be held in a shared, public part of the community centre.
  • Volunteers will never be alone with a child in a private space.
  • A register will be kept for every session.

5. Supervision and Adult/Child Ratios

  • At present, I am the only adult supervising the club, working on a voluntary basis.
  • I will ensure that group sizes remain manageable and that the environment allows safe supervision of all participants.

6. Digital Safety and Technology Use

  • Children will bring their own devices to sessions.
  • Devices will be used for guided computing and technology-based projects.
  • We will promote safe internet use and awareness of online risks.
  • We will encourage kindness, respect and empathy in all online and offline interactions.

7. Risk Assessment

Before sessions, we will:

  • Assess potential risks
  • Put appropriate measures in place to mitigate these risks

8. Health and Safety

  • The community centre will provide basic facilities including chairs, tables, internet, toilet facilities and clean drinking water.
  • Any health and safety concerns related to the venue will be raised with the TCC in advance.
  • A basic first aid kit will be available during each session - I am fully trained in paediatric first-aid.

9. Photography and Social Media

  • Children may create digital content (e.g. photos, videos, artwork) as part of their projects. While using their own devices, we ask that children do not take photos or videos of others without permission. We also request that no images or video footage taken during the club are shared online or on social media.

10. Dealing with Disclosures or Concerns

Any concern or disclosure will be:

  • Taken seriously
  • Recorded factually and securely
  • Reported to the local safeguarding team or LADO (Local Authority Designated Officer)
  • Treated in line with Sin2 Tech's Child Protection Policy

11. Online Privacy

Sin2 Tech is committed to protecting children's privacy while they explore and create using technology.

  • We do not collect or store children’s personal data unless it is necessary for safeguarding, communication, or consent purposes, and only with permission from parents or carers.
  • Children will be supported to understand how to protect their own privacy online, including using safe usernames, not sharing personal information, and recognising when to ask for help.

12. Policy Review and Availability

  • This policy will be reviewed annually or sooner if needed.

13. A Safe and Supportive Environment

The Sin2 Tech safeguarding approach is not only about protection — it is about creating the kind of space where children can be happy and thrive by feeling confident, valued, and inspired to learn.

We will:

  • Foster an inclusive and respectful atmosphere where every child feels welcome, validated and able to be themselves.
  • Encourage curiosity and creativity, helping children take positive risks in their learning while knowing they are supported.
  • Celebrate achievements and effort, both big and small, to help build self-esteem and confidence.
  • Listen to children's voices, encouraging them to express themselves freely in a safe and accepting environment.
  • Model positive digital behaviour, promoting kindness, fairness, and teamwork both on and offline.

We believe safeguarding is not just about keeping children safe — it is about giving them the freedom and confidence to be themselves, accept others as they are and develop self belief by experiencing success in a genuinely caring and supportive environment.

Signed: Mr A.Hollis

Date: 13.07.25